Organizing a big event can be complicated, time-consuming, and stressful. Especially when it’s for a large group of people or an event with multiple moving parts, it can be overwhelming to gather all of the details and coordinate everything. But with the right Seattle event rentals service, it is possible to make sure that your event runs smoothly and is enjoyable for all attendees.

In this blog post, we will be exploring everything you need to plan a big event, from choosing a venue to preparing the catering and beyond. We’ll provide tips and advice on how to make sure that your event is well-organized, successful, and memorable. We’ll also look at some of the common issues that can arise during the planning process and how to avoid them so that you can ensure that your big event is a success.

1. Create a timeline

Creating a timeline is an essential step in planning a big event. It will help you set goals and deadlines and keep your event on track. When creating a timeline, you should consider all the different elements of your event, such as preparation and set-up, venue and catering bookings, equipment rentals, and more. You should also make sure to leave yourself enough wiggle room for unexpected changes that may arise. Additionally, be sure to account for any holidays or other events that might affect your timeline. Having a timeline in place can be a great way to ensure that nothing is overlooked and that your event is successful.

2. Choose a Venue

Choosing a venue is one of the most important decisions you’ll make when planning a large event. There are several factors to consider when selecting a venue, such as budget, size, location, and amenities. Make sure the place you choose is large enough to accommodate all your guests, and that it has the necessary amenities to ensure a successful event. Check to see if the venue offers audio-visual equipment, catering, and other services that may be required. It’s also important to consider the location of the venue, and whether or not it’s easily accessible for your guests. With a few careful considerations, you’ll be able to find the perfect venue for your event.

3. Set a Budget

The next step in planning a big event is to set a budget. Having a realistic budget in place will help you to stay on track and avoid overspending. Start by setting a goal for how much money you want to spend, then break down the costs associated with the event, such as venue fees, catering, decorations, and entertainment. You can also research vendors and compare prices to find the best deals. Finally, create a spreadsheet or use budgeting software to track your expenses and make sure you stay within your set limits.

4. Invite Guests

Once you have all the details sorted out, it’s time to start inviting people to your event. To make sure you’re reaching everyone you want to, consider sending out some form of physical invitation, such as a postcard or invitation card. This is especially important if you’re organizing a formal or special event, like a wedding or gala. You can also use digital tools such as email and social media to spread the word and get everyone involved. Make sure you include all the details like the date and time, location, dress code, and any other information guests might need.

5. Arrange Food, Drinks, and Entertainment

Once you’ve settled on a venue, it’s time to arrange food, drinks, and entertainment. It’s important to consider the type of event you’re hosting. For example, a cocktail party might require different food and drinks than a sit-down dinner. When deciding on food and drinks, consider the number of guests you’ll have, the budget, and any dietary restrictions. You may want to hire a caterer to prepare the food, depending on its complexity. For entertainment, consider hiring a DJ, band, magician, or another type of performer. If you’re inviting children, consider hiring a clown, face painter, or another kid-friendly entertainer.


Planning a big event can be overwhelming. However, by breaking it down into small, manageable steps, you can ensure that all of the details are taken care of. From creating a budget and finding the perfect venue to marketing your event and making sure all of your guests arrive on time, the key to success is good planning and preparation. With the right Wander Event Rentals service, you can ensure that your big event will be a success.